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Landlord Gas Safety Certificate and Boiler Service

As a landlord, it is your responsibility to make sure that all gas appliances, chimneys and flues are inspected annually. You must also give a copy of the report to your tenants.

If the engineer considers that a particular appliance or installation is immediate danger the engineer will request permission to disconnect gas from the system and recommend the installation of inspection hatches.

What is an Gas Safety Certificate (GSC)?

A gas safety certificate cp12 safety certificate issued by a landlord is an official document that confirms that all gas appliances and flues within the rented property were inspected by a qualified gas engineer. Landlords are legally required to arrange a gas safety check every year for each rental property they own. The inspection is conducted by an Gas Safe registered engineer and makes sure that all pipework and appliances as well as flues are in good working order and that they comply with the safety regulations.

The law also requires landlords to provide tenants with a copy of the CP12 Gas Safety Certificate, (Gas Safety Record) after every annual inspection and test for gas safety. The document should be handed out to tenants within 28 days after the Gas Safety Inspection and to new tenants at the start of their lease.

CP12 is an abbreviation used for the CORGI Proforma 12 which was used by the Council for Registered Gas Installers (CORGI) before being replaced by the Gas Safe Register in 2009. The form outlines the date of the most recent gas inspections and tests, their results, any actions required to be taken, as well as the name and the title of the engineer who conducted the check.

The engineer will give advice on the spot if the Gas Safety Check reveals any issues with the gas appliance. This will include the items that need to be addressed in order to ensure it is safe to use. If a gas appliance is found to be Immediately Dangerous, or Abnormally dangerous, the gas supply must be disconnected until the problem is resolved.

It is illegal for a tenant to refuse to let the gas safety inspection to be carried out. If necessary landlords can apply to the courts for a court order to stop the tenant from refusing to allow gas safety inspections. However, it's more common to send a letter that explains why the checks are vital and what is involved. This should entice tenants who are hesitant to allow access to the property. If not the landlord is not willing, he will have to initiate the eviction process.

How often should I obtain a Gas Safety Certificate?

In the law, landlords and agents for letting are required to conduct an annual gas safety inspection of the chimneys and gas appliances they offer to their tenants. This is done to ensure that the appliances are safe to use and to ensure that there aren't gas leaks in the property. This is a vitally important responsibility for landlords and they should be sure to get their gas inspections done by a qualified gas engineer.

The Gas Safety Certificate (formerly the Gas Safety Check Record) is a legal document that confirms that a gas inspection has been completed by a qualified engineer within the past 12 months. It is issued by the landlord, and should also be given to the tenant to verify the security of the gas supply. It is valid for 12 months and needs to be renewed annually.

If a landlord does not provide their tenants with the Gas Safety Certificate then they are in violation of the law and could be punished by the local authority. Gas Safety checks must be carried out by landlords on time. They should keep a copy in case tenants ask for it.

It is also an excellent idea for landlords to put inspection hatches on all gas appliances to allow engineers to easily access them for inspections every year. The engineer will categorise the appliance as 'at-risk' and may suggest that the tenant refrain from using the boiler service and gas safety certificate until the inspection hatch has been installed.

Landlords must also give their tenants at least 24 hours' notice before entering the property to conduct Gas Safety Checks. This gives tenants time to prepare for the visit and give permission if needed. If a tenant is unwilling to permit the engineer to enter, the landlord should send a letter to them explaining why the engineer is required and what happens in the event that they do not comply. If the tenant is unwilling to allow the engineer entry, the landlord may decide to evict the tenant under section 21 of 1988 Housing Act.

What is the consequence if I don't have a Gas Safety Certificate?

In short it is the landlord's legal obligation to ensure that their property is equipped with a valid gas safety certificate prior to the time tenants move into. Failure to adhere to the law can lead to the landlord being prosecuted or fined heavily. The regulations also stipulate that a landlord must provide an electronic copy of the gas safety certificate to their tenants upon request.

Gas Safe registered engineers must visit the rental property of the landlord in order to perform an inspection of all gas appliances. During the inspection, an engineer will identify any issues that could be a threat to tenants. They will issue the CP12 gas safety certificate that is also known as the Landlord Gas Safety Record or a Gas Safety Certificate.

This is an important document that every tenant must keep. It contains information about the gas appliances in a rented property and also details on when they were last checked and the expiry dates. It will help tenants recognize issues with their appliances and installations and make sure they know how contact an Gas Safe Engineer to have them tested.

Landlords are required to provide a gas safety report to their tenants, new and existing, within 28 days after the engineer has visited their property. They must also provide a copy of the CP12 to the tenant on the day that their tenancy starts. Landlords who do not provide an original copy of the gas safety certificate may be prosecuted under the rules and could face unlimited fines or six months imprisonment.

The same way landlords must make sure that carbon monoxide detectors work in their homes and make arrangements for them to be tested each month. If the alarm isn't working, the landlord should fix it. This applies to private landlords, councils and housing associations, as well as licensable houses of Multiple Occupation.

In June 2017 the High Court ruled that it was illegal for landlords to serve Section 21 notices without providing their tenants with an official Gas Safety Certificate. The ruling was based on a law that requires landlords who have assured shorthold tenancies to have a gas safety certificate for their property before tenants move in.

How do I obtain a Gas Safety Certificate?

Landlords are legally responsible to ensure that gas appliances, flues and pipework in their properties are safe for tenants. Gas Safety (Installation and Use) Regulations 1998 deal with this. To ensure compliance with the regulations landlords are required to conduct annual gas checks of all gas appliances and flues they provide to tenants. This is known as a CP12 gas safety certificate replacement Safety Certificate and must be completed by a qualified Gas Safe Registered Engineer after each inspection.

Landlords should also consider having a boiler inspection done in conjunction with an CP12 inspection. This will ensure that all gas appliances are operating properly and safely. Gas engineers can offer a combined CP12 inspection and boiler service at a reasonable price. They will inspect the seals on boiler burners and look for leaks and cracks within the flue system and clean the heat exchanger and perform general maintenance.

The CP12 document is often called the 'landlord's gas safety certificate', however, it is officially referred to as the Gas Safety Record documentation. It lists the results of all safety checks and the details of any actions or issues that require attention. Landlords must give their tenants a copy of the CP12 document within 28 days of the Gas Safety check being completed.

It is essential that landlords or letting agents only allow Gas Safe registered engineers to access the property to conduct safety checks and for maintenance. It is essential to inform tenants about the importance of permitting gas engineers access to their property and explain that the engineer's presence is necessary to protect them from carbon dioxide poisoning. If the tenant does not allow access, the landlord or agent must state the legal requirements in writing. Then, they should visit the property and force entry if needed.

Tenants should always ask to see a Gas Safe ID card from the engineer before they allow them into the home to ensure that they are properly qualified to work on your home's gas systems and is able to complete the gas safety check efficiently and efficiently. Be aware that a gas technician can legally remove faulty equipment or cut off your gas supply should it be required.