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To keep up with the evolving market demands, businesses working in the logistics industry have to adapt their workflow. The optimization of supply chain network practices is one of the steps. So, vehicle management system development is crucial for any logistics company.

Let's take a look into how to build a vehicle database management system that will streamline your business operations.

What Is a Vehicle Management System?
Vehicle management systems are created to automate the process of car, bus, or truck management and remote control within an organization. In general, they maintain all the processes connected with vehicle maintenance, tracking, navigation, routing, scheduling, etc.

What features are implemented in the software, be it for car or fleet management goals, depends on business needs. Still, a typical all-in-one software solution may include some of the capabilities below:


Asset tracking;

Predictive maintenance;

Warranty tracking;

Delivery management;

Safe navigation;

Route optimization;

Regulatory compliance;

Accident reporting;

Driver productivity optimization.

Who Is It for and How Does It Work?
So, what organizations would benefit from implementing fleet automation software? Without any doubt, companies of any size that have vehicles in their operation can use the systems to reach maximum productivity. By integrating a vehicle control system into the company's ERP, businesses eliminate the need for hiring middle-men like fleet management organizations to handle all the processes, bringing more transparency.

What business domains can leverage vehicle management system development tools? Below are the areas (but they aren't limited only to these) where vehicle management systems are crucial:


Transportation - taxi providers, car rental companies, and other organizations that use vehicles as services.

Cargo and delivery - companies that deal with delivering goods to customers and suppliers.

Field services - businesses that provide services on the client's side.

Vehicle management systems are based on big data analytics and GPS tracking technologies.

In simple words, the system tracks, stores, and analyzes the data about vehicles to assist organizations to make more informed decisions, improving the overall efficiency of businesses. Why do companies need to track vehicle operations?

Firstly, it ensures employee's productivity and security while driving a car, truck, or another transportation unit. Secondly, data analysis helps monitor operations to predict mechanical issues.

So, what are the benefits of fleet management automation?

What Are the Benefits of Vehicle Management Systems?
Below are several benefits of vehicle management systems that result in reducing operational costs and boosting productivity:


Optimized routes

Automated tracking

Enhanced real-time dispatching

Intelligent data analytics

Getting alerts for timely maintenance

Tracking fleet activities for increasing security

Paperwork reduced

Data synchronized across offices

How to Create a Vehicle Management System From Scratch?
There are a lot of out-of-the-box fleet management solutions on the market, but they don't fulfill all the needs of a specific organization as they are built based on common industry processes. As a result, organizations have to fine-tune the existing business processes to common practices instead of simplifying them.

So, if your organization can afford to build fleet management software from scratch, it will bring much more benefits than off-the-shelf software. Why? Just because it'll be developed according to your specific needs and requirements. There's no need for building a complex solution at once as it may be time-consuming and quite cost-effective. You can start with developing a minimal viable product, including only critical features so that you will use it as soon as possible. Later you can add other features while integrating it into your organization.

Set Up the Goals of Your Fleet Management System
Every project starts with goal setting, and a vehicle management system project is not an exception. Before researching fleet management system developers, identify the goals you want to reach. If you beloved this article therefore you would like to obtain more info pertaining to cor compliance for transport companies generously visit our own web-site. This will help you communicate your project requirements to a software development team. Having clear goals will also help you define and build the right solution for your business processes. Then proceed with identifying technical requirements.

Make a List of Features You Need and Write Down What Purpose Each Feature Should Serve
There are numerous features you may include in your fleet management system functionality, but have a quick look at several standard features you need to know about:


Cargo optimization for improving operational efficiency by planning facilities and workforce required to utilize.

Scheduling, dispatch, and routing to improve schedules and apply the most optimal routes.

Driver management to take records on their performance, activities, etc.

Security management to ensure up-to-date alerts on potential issues.

Fuel management to monitor fuel consumption and analyze its costs.

Mileage tracking for making records on a real-time location of a vehicle.

Choose a Software Development Company with Expertise in Fleet Management Solutions
Once you've identified your project objectives and technical requirements for your vehicle control system, it's time to choose a reliable software development firm . In case you don't have an in-house software development team, outsourcing will be the best option for a faster time market. But how do you choose a software development company for these needs?

While selecting your future outsourcing partner, be sure to check if the company has relevant experience in logistic software development. It's vital to know if the company's specialists have developed similar projects because your project's successful release depends on their capabilities and expertise.




Define an Engagement Model
It's also crucial to decide on what engagement models will suit your organization. Large outsourcing development companies offer a wide range of engagement models, ranging from staff augmentation to hiring a dedicated team. Estimate your in-house capabilities and define what level of responsibility for the project delivery you'd like to take.

Summary
There's no doubt that a vehicle management system matters for companies working in the areas like transportation, delivery, field services. It allows the organizations to automate their workflow processes and reduce costs and human errors compared to manual forms of control.

When starting a fleet management software development project, be sure you choose a reputable outsourcing partner with the relevant expertise and engagement model that works best for you.








Victoria Puzhevich is a Lead Specialist at SCAND, a software development company. Having over 15 years of experience in the IT industry, Victoria is obsessed with all tech-related things. Her passion is to provide insights on the latest IT industry trends and help companies grow their business through technology.